I have a lot of clients who get frustrated at Quickbooks is slowing down. This happens for a number of reasons:
1. Your Computers resources do not comply with the minimum requirements for you Quickbooks data to run efficiently.For the best performance, each computer on your network should not only meet the QuickBooks minimum hardware requirements, they should exceed the minimum hardware requirements. It is best to purchase at or near to the top of the market when purchasing new workstations and then to replace or upgrade workstations every three years.
2. In QuickBooks 2006 and prior Versions, the optimal Data file size is 50Mb and QuickBooks 2008 the optimal data file size is 400Mb. If you Data file exceeds this, Report building will start slowing down. To check you data file size, open your Quickbooks Data file and press Ctrl 1 . If this is the case the following measures may need to be taken:
a. Get your QuickBooks Support Consultant to set up a new Data File for you. Your Financial Year-end is a great time to do this
b. Go to File, Utilities, Verify Data ( This checks the integrity of your datafile) and then go to File, Utilities, Rebuild Data (this process tidies up your Datafile) These processes can be done on a monthly basis
c. Set QuickBooks So the Home Page Does Not Show When You Open the File. To change the default setting for each user, you must log into QuickBooks using each user’s name and password, access the User Desktop View preferences and uncheck the box that reads, Show Home page when opening a company file. Running the Home page uses system resources each and every time a user either opens and closes the program or user switches from one data file to another. The more access the user has to financial information, the more resources QuickBooks uses to display the Home Page.
d. Set User Preferences to Clear All Open Windows Each Time You Exit QuickBooks. To change the default setting for each user, you must log into QuickBooks using each user’s name and password, access the User Desktop View Preferences, and select the radio button that reads, Don’t save the desktop. If you save the desktop, QuickBooks will reopen every window you used in your previous session, including reports that require a tremendous amount of QuickBooks resources to generate.
e.Set Reporting Preferences So You See the Modify Report Window before QuickBooks Displays the Report. Edit the Reports & Graphs User Preferences to check the box that reads, Prompt me to modify report options before opening a report. With this box checked you will be able to narrow the date range for a report and to set other filters to limit the amount of data QuickBooks searches when you create the report. You will you get the specific report information you need faster because you don’t have to wait for QuickBooks to run the report once, edit the settings and then run the report again. You will also free up system wide resources that other users on the network can use. This suggestion is most effective for data files that are 100MB or larger, though you will still see some benefit for smaller files.